Are you getting responses to your emails?
If not, read on
So what?
ICYMI I reckon getting a response to your email is an art form. A boring, long drawn email will not get you a response whether you’re sending an email to a prospective client or reaching out to a potential mentor. The ultimate goal of your email is to make it as effortless as possible for whoever you’re emailing to find time to get back to you and converse with you. You will want to be as concise and clear as possible whilst ensuring that your messaging resonates with your recipient on an emotional level. By having an effective communication, you will:
- Spark curiosity;
- Leave a lasting impression;
- Evoke an emotional response;
- Establish a connection with you; and
- Ultimately get a response that you want.
In the next three blog posts, we will discuss what you need to do with your initial email to get the response you want.
Gratitude
Gratitude when writing an email refers to expressing appreciation, thankfulness and recognising your recipients assistance, time or other contributions that they have made. You can show gratitude by thanking or complimenting them as well as expressing how their support and effort have positively impacted you and others. Benefits of showing gratitude include your demonstration of respect and appreciation which fosters positive relationships, leaving lasting impressions which makes your recipient more likely to respond and enhancing the overall tone of your email which conveys warmth and courtesy in your communication.
My experience
Getting email responses, especially a cold contact, is certainly not easy. I try to increase my chances and the likelihood of a response by always proofreading my emails and expressing genuine gratitude for my recipients time and effort. I may forgo all other aspects I discussed in the last three blog posts (i.e. formatting, offer) but these two things are none-negotiable for me. I truly think that, in this day in age, the difference that makes a difference is ensuring that my communication is error-free, respectful and professional. Reflecting on the thousands of emails I’ve composed, I’ve come to realise the immense power of a well-written email or message. It not only communicates effectively, it has the potential to forge connections and open doors.
What now?
- Proofread all your emails to ensure professionalism and credibility whilst avoiding embarrassing mistakes
- Show gratitude to foster positive relationships and leave a lasting impression
- Be specific in your messaging to convey effectively